Build Business-Aligned Privacy Programs
for Higher Education Institutions.
Embed privacy by design into your business processes
and protect high-risk personal data.
Higher education institutions have increased pressure in ensuring personal data protection for students and faculties in the new digital era, especially protecting sensitive information such as health data, biometrics data, etc.
Privacy teams are having a difficult time conveying the legal obligations and privacy protection principles and providing actionable guidance to business partners.
One institution may have more than one IT department. Decentralized and fractional systems lead to inconsistent policies and procedures.
Higher Education Data Privacy Program
We created this blueprint to help higher education institutions develop robust privacy programs that prioritize the protection of personal data. By embedding privacy principles into their business processes, we ensure that privacy considerations are integrated from the outset.
Our approach involves collaborating with various departments, speaking their language, and providing practical tools to implement privacy measures effectively. We facilitate visibility into personal data processing activities, allowing institutions to identify and address privacy risks promptly. Additionally, we assist in crafting clear privacy policies, standards, and procedures that govern data collection, processing, sharing, and protection throughout the data lifecycle.
Our aim is to empower institutions to uphold privacy standards, comply with regulations, and foster trust among stakeholders by demonstrating a commitment to safeguarding individuals' privacy.
The Privacy Program Implementation Framework comprises four modules to systematically establish and enhance privacy practices within an organization. In Module 1, the focus is on collecting privacy requirements by identifying the driving forces behind the program, understanding privacy governance, and assigning ownership of privacy. The key outputs include documented privacy requirements and the establishment of a privacy governance structure.
Module 2 involves conducting a privacy gap analysis to understand risks, assess compliance with regulations, and identify areas for improvement. The activities include interviews, data mapping, and comparing current practices with regulatory requirements, resulting in the identification of gap areas.
Module 3 involves building a privacy roadmap by prioritizing gap-closing initiatives based on cost, effort, risk, and alignment values.
Finally, Module 4 focuses on implementing and operationalizing the roadmap, establishing relevant metrics, integrating them into operations, and driving continuous improvement. The ultimate goal is to complete the privacy program roadmap and ensure ongoing compliance and effectiveness through regular checkpoints and continuous improvement efforts.
What It Is
How We Conduct It
Deliverables
Here's a list of deliverables you will get:
1. Data Privacy Program RACI Chart: Microsoft Excel file outlining roles and responsibilities related to the privacy program, with our team actively assisting in filling out the chart based on collaborative decision-making.
2. Privacy Framework: Microsoft Excel file providing a structured framework for implementing privacy initiatives, with our team actively populating the tool with the institution's information and decisions made together.
3. Data Process Mapping: Microsoft Excel file facilitating the mapping of data processes within the institution, with our team actively assisting in completing the mapping process, incorporating the institution's specific data workflows.
4. Data Privacy Program Report: Microsoft PowerPoint file summarizing the institution's data privacy program, with our team actively involved in compiling and formatting the report, ensuring accuracy and completeness.
5. Student Privacy Notice Draft: Microsoft Word file offering a draft, crafting clear and comprehensive privacy notices for students, with our team actively assisting in customizing the template based on the institution's policies and decisions.
6. Student Privacy Notice: Microsoft Word file containing the finalized privacy notice for students, with our team actively involved in ensuring accuracy and completeness by filling out the document together.
7. Data Protection Policy: Microsoft Word file outlining the institution's policy regarding data protection, with our team actively involved in tailoring the policy to the institution's specific needs, incorporating their decisions and preferences.
8. Cookie Policy – External Facing: Microsoft Word file providing document for the institution's external-facing cookie policy, with our team actively involved in adapting the template to reflect the institution's practices and decisions.
9. Data Retention Policy: Microsoft Word file detailing the institution's policy on data retention, with our team actively involved in customizing the policy based on the institution's requirements and decisions.
10. Data Processing Agreement: Microsoft Word file offering a template for agreements regarding data processing, with our team actively involved in modifying the agreement to align with the institution's contracts and agreements, incorporating their input.
11. Standard Contractual Clauses: Microsoft Word file containing standard contractual clauses related to data protection, with our team actively involved in tailoring the clauses to meet the institution's specific needs, working collaboratively to make decisions.
12. Data Protection Impact Assessment Tool: Microsoft Excel file facilitating the assessment of potential privacy impacts of data processing activities, with our team actively assisting in completing the assessment effectively, incorporating the institution's information and decisions made together.
Other Services
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Understand current Data Culture related to the use and consumption of data. For a department or for the enterprise.
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Team Incept uses a continuous, comprehensive process of proactive data management to bring you the most effective strategy to assure long-term data quality.
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Put a strategy in place to ensure data is available, accessible, well integrated, secured, of acceptable quality, and suitably visualized to fuel organization-wide decision making. Start treating data as a strategic and corporate asset.
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Whether it’s a Data Catalog, Data Privacy platform, or Data Quality tool, we help many clients choose the technology that will fit their requirements the best.